Parts of Writing Business letters

There are different parts of a business letters as given below and briefly discuss:

1.  Letter Head or Heading:  The letter head is usually imprinted on stationary and consists of the name ,  address and possibly telephone number, telex or cable address, E-mail address, filling refference , slogan and logo  . Traditionaly all this information appears at the top of the page .

2.  Inside Address:  The  inside address consists of the name address of the indivdual or organisation to whom the letter is written  .  It may  duplicates the mailling address.  Traditionally it is place to six spaces below the date, at the top of the page. 

3.  Date:  The date may mark the left or right margin appear centered or even appear beneath the signature of the writer. It is the best located two six spaces above rfight side inside address. It should be written out . January 13 2015. 

4.  Greetings or Salutation :  Salutation is placed two spaces below the inside address and ends with a colon(:) or nothing. A comma is used only in informal social correspondence. Example: Dear sir, Dear Madam . 

5.  Topic or The text: The  text includes introduction , body and conclusion. Introduction begins two spaces below the salutation for letters that will fill most of the page . Use single spacing within the paragraphs and double spacing between . For short letters double space within paragraphs and triple spaces between to balance the page.

6.  Complimentarty close:  Place you complimentary close two spaces below the concluding paragraph, aligned with your heading. Make sure the complimentary close paralled the level of formality in your salutation and refers your relationship with the reader , some conventional complimentary close are as follows:

Respectfully,  Sincerely,  Cordially,

Best wishes,   Warmest regards,  Regards ,  Truely,

The complimentary close is followed by a comma. 

7.  Signature:  Write or type your full name and title four spaces below the complimentary close . Sign the space between.  Example:

           Sincerely

           Sign.............................

           (mr. Monjur Alom)

            Lecturer

            Santhia Degree College.

Your signature indicates you approval and responsibility for the letter. 

8.  Enclosurers:  If  you are giving other documents with your letter then add one of those notations one space below very important documents name them.

Example: 

1. Degree Mark sheet .

2.  H.S.C  Mark sheet

3.  Two copy passport size photo. 

Categories: Model of Letter